Working record

Site, application and dependency inventory

Describe each service and its content, ownership, dependencies and review coverage.

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Record details

Record ID

Use the ID from your approved tracker.

Activity date

Record the date the activity actually happened.

Prepared by

Name and role of the person creating this record.

Scope and version

Identify the site, page, asset, process or staff group and the version covered.

Supporting evidence

Add approved storage links, filenames, dates and versions. Keep personal or sensitive information in the approved system.

Activity details

Service name and URL

Include separate subdomains, apps and third-party steps.

Purpose and essential user tasks

Who uses it, how often and what they need to complete.

Business, content and technical owners

Identify the vendor and District owner separately.

Content and dependencies

List key templates, downloads, forms, media, plugins, embeds and offsite journeys.

Assessment coverage and date

State tested pages/states, tools, manual methods and untested areas.

Known barriers and assistance route

Link issue IDs and the monitored assistance route.

Refresh trigger and next review

Use a confirmed cadence plus ownership/content/vendor change triggers.