Working record

Vendor and procurement accessibility review

Document the use case, evidence, testing and District procurement decision.

Download an editable record before closing or reloading this tab. Entries are not uploaded or saved automatically.

Reopen a saved record

Choose an editable JSON record for this activity

Loading replaces the current fields after confirmation. Text copies cannot be reopened here.

Record details

Record ID

Use the ID from your approved tracker.

Activity date

Record the date the activity actually happened.

Prepared by

Name and role of the person creating this record.

Scope and version

Identify the site, page, asset, process or staff group and the version covered.

Supporting evidence

Add approved storage links, filenames, dates and versions. Keep personal or sensitive information in the approved system.

Activity details

Product, supplier and version

Include renewal/adoption context and the responsible District purchaser.

Expected usage and user tasks

Identify users, essential tasks, integration, frequency and impact of a barrier.

Supplier evidence requested/received

Record the Accessibility Conformance Report/VPAT version, scope, date and limitations; a VPAT alone is not acceptance.

Evaluation and findings

Record representative testing and gaps between supplier claims and actual use.

Supplier remediation commitments

Track agreed owner, dates, retest and support route; proposed contract terms need authorized review.

District procurement decision and conditions

Record actual authority and rationale; include any linked alternative-access plan.

Renewal/change review trigger

Define what new versions or service changes require reassessment.